![]() ![]() ![]() Ensure the signature ribbon that contains formatting functions is displayed above message area.Do not change spacing, font size, logo*, or colors, except email address and URL (see #7). Change the text and remove “optional” items that you don’t need. Modify the template by entering your contact information.Copy and paste the entire email signature on the following page into the email signature window in Outlook.Type a name for the new signature you are creating. On the Outlook menu, select Preferences.Choose “OK” to save your new signature.Select “Approved” signature option in “New messages” and “Replies/forwards” boxes. Go to “Choose default signature” area on the right.Select “Custom” and enter the HEX value “#007C92” (Lagunita blue).Select the text color dropdown (likely set to “Automatic”).Selecting email address and any hyperlinks within message area.To ensure consistency and brand recognition please update the color: When pasting from step 4 above, the email address and URL hyperlink colors may not be honored once the email signature is saved.URL: Ensure the “Existing File or Web Page” tab is selected and a working URL is entered into the “Address” field.Email address: Ensure the “Email Address” tab is selected and “mail to:” precedes your email address (without a space in-between) in the “Email address” field.Choose the applicable button above the body content section that opens the “Edit Hyperlink” dialog.Select one email address or URL at a time.Email address and URLs are updated through the hyperlink dialog.Do not change spacing, font size, logo, or colors, except email address and URL (see #6). Change the text and remove “optional” items that you don't need. Copy and paste the entire email signature on page 3 into the email signature window in Outlook.Name your new signature “Approved” then choose “OK.” Choose File > Options > Mail > Signatures.Use the default Outlook theme to ensure consistency and legibility across all devices. ![]()
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